You canโt call yourself an entrepreneur if you havenโt gone to at least one business meeting. Business meetings are a useful tool and standard part of business. They allow you to share ideas, knowledge and projections with a team of people or your staff so that everyone is on the same page.
As an entrepreneur, youโre likely to be the one heading these meetings, which means youโve got some responsibilities here to set the tone and lead the team. If you canโt successfully accomplish this? Your meeting is in trouble.
The best way to fix this problem is by knowing what mistakes NOT to make before ever setting foot into your meeting location. Here are a few that are common, but that should be avoided at all costs.
Not Being Prepared
This is one of the biggest meeting sins: not being prepared before starting the meeting. As the meeting leader, itโs your job to make sure that you know exactly what youโre talking about. You need to be able to answer questions correctly and inform the team as accurately as possible.
Whether you can achieve this by writing an outline or using notecards, know that you HAVE to make sure youโre prepared to the best of your ability. Thereโs no faking it until you make it in meetings — if you arenโt prepared, it WILL be obvious.
Being Robotic
On a similar note, there is such a thing as being TOO prepared. Letโs say you write down all these important facts and figures on notecards and read them off to your team. Someone asks you a question about the information…but you totally draw a blank and have no idea what to say.
You canโt just go into a meeting with hard facts — you also have to have comprehension and confidence. Be able to talk about what you want to discuss fluidly and accurately at the same time. Be prepared to answer questions that you may not be totally confident in.
No Purpose In Mind
Itโs great to have weekly staff meetings…but why? Do you have an objective every time you call your staff together?
You should. Whether itโs something as simple as refining an existing business practice or talking about a new partnership, every meeting should have a clear purpose and talk about a problem to solve. Without an agenda, youโre really just rambling co-workers.
You Donโt Listen
Finally, one of the worst things you can do in a business meeting is make it all about yourself. When you bring people together, the idea is that you can all communicate and share ideas with one another. Many bosses decide to use business meetings to push their own thoughts and agenda, but thatโs not respecting their employees.
Even if you have explicit directives you want to give employees, make sure that they also have time to share their thoughts. Listen to what they have to say. Even in cases where you disagree, employees appreciate knowing that you listened and thought about what they had to stay instead of not caring to listen at all.